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Ideas for Pre-K & Preschool Teachers

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Sub Folder

By Karen Cox | Affiliate Disclosure

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Here’s a free printable Sub Folder you can use for those times when you have to be absent from school.

Sub Folder Free Printable

I recently went to a teacher’s conference, and had to dust off the substitute teacher folder since I’m almost never absent. (My assistant went to the conference with me. Those poor subs!) Anyway, I thought it would be a good idea to share my sub folder with other teachers. You can use the pages you want and leave out the ones you don’t want. Also, if you want to print extra pages of the “Note from the Sub”, just go to that page, and select “current page” when printing.

Some suggestions:

  • It’s important to give them enough information, but not overwhelm them with too much information.
  • Always keep your sub folder (and lesson plans) in a prominent location that is easy for a new person coming in to spot. I keep mine in a magnetic paper holder that is attached to my white board.
  • Use a durable folder with prongs and pockets. (I love those clear plastic folders with the snap prongs from Staples.) Place several copies of the “Note from the Sub” in one of the pockets.
  • Use the pages labeled: Circle Time Seating Chart, Nap Pad Map, Classroom Map to draw in those charts and maps. Glue your schedule onto the Schedule page, or replace that page with your schedule.
  • Check your Sub Folder at the beginning of each month or each semester to make sure it’s up-to-date.

Download: Sub Folder (PDF)

Download: Sub Folder (WORD DOC)

(Word Doc added 8/22/2010)
Use this version if you wish to type your sub folder and make changes. You will need to download and install the font “Love Ya Like a Sister“, or change the font to something else.

Substitute Folder

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40 Comments

About Karen Cox

Karen is the founder of PreKinders.com. She also works as a full-time Pre-K teacher in Georgia. Read more...

Reader Interactions

Comments

  1. Deborah Stewat says

    December 13, 2009 at 11:06 pm

    I love, love, love your sub folders! I am going to share this on facebook with our friends. You have so many wonderful ideas!

    Reply
  2. Deborah Stewat says

    December 13, 2009 at 11:27 pm

    By the way – I clicked on the link to the pdf and it isn’t working for me:( I will check back!

    Reply
    • Karen says

      December 14, 2009 at 4:17 pm

      Sorry about that! It worked last night, & then something happened!?! I have fixed it– thanks for letting me know.

      Reply
  3. Angela Lamb says

    December 14, 2009 at 2:34 pm

    This is an excellent folder. I have been looking for ideas for my sub folder. This has it all! Thanks a bunch.

    Reply
  4. Brigette M Webb says

    December 18, 2009 at 7:42 am

    Karen,
    This is the perfect substitute folder.
    Thank you for sharing it with us.

    Brigette

    Reply
  5. Laura Coval says

    February 22, 2010 at 2:40 pm

    I’m so glad I found this wonderful website. I am a beginning teacher who loves this idea. This is a wonderful substitute folder. I have been a subsitute for a while and havenot seen this before.

    Reply
  6. Kathy says

    March 4, 2010 at 6:08 am

    This is a fabulous website! I have been a preschool teacher for 17 years, and this is the best website I have ever come across!

    Reply
  7. Joycelyn says

    March 21, 2010 at 8:26 pm

    We appreciate the sub-folder so much .Sometimes you don’t plan
    on being out and with additional worksheets to add to the folder I know they will be on task.Thanks

    Reply
  8. MARY V. ESPINOZA says

    April 4, 2010 at 7:07 pm

    Thanks for all your help. I have been a kindergarten teacher for 8 years. Your ideas are very helpful and very professional looking. Keep up the great job you are doing!! You are truly appreciated.
    Sincerely,
    Mary V. Espinoza

    Reply
    • Karen says

      April 6, 2010 at 12:30 am

      Thanks!

      Reply
  9. Ika Hesanova says

    May 12, 2010 at 9:52 am

    There are lot of amazing and great ideas. Thank you for sharing with me

    Reply
  10. Heather says

    May 29, 2010 at 10:31 pm

    This is such a fantastic website, thank you for all of the great ideas that I can use in the preschool I work at.

    Reply
  11. Nina says

    July 10, 2010 at 9:54 pm

    Your web site is wonderful! The substitute folder, Pre-K summer packet and awards were just what I was looking for. Thank you so very much.

    Reply
  12. Brenda says

    July 25, 2010 at 9:31 pm

    I am a Pre-K/K Montessori Teacher. I love your website! Thank you for sharing your creativity, hard word and ideas! Most of your lessons pictured in Literacy, Math and Fine Motor are used in our classrooms or can be incorporated into a Montessori lesson. Keep up the great work. You are a blessing!

    Reply
  13. Laura says

    September 16, 2010 at 9:16 pm

    Thanks for sharing. I’m in K and always trying to find cute ways to be organized. Awesome job!

    Reply
  14. Andrea says

    September 21, 2010 at 12:58 pm

    Thank you so much for the great ideas! YOU ROCK!!

    Reply
  15. shahin says

    November 26, 2010 at 12:33 pm

    thank you for sharing your ideas great job well done

    Reply
  16. Jai Roa says

    March 24, 2011 at 4:46 am

    Your teaching resources are soooo GREAT!!
    Keep it up 🙂

    Reply
  17. Alma says

    June 10, 2011 at 4:52 pm

    This is a wonderful idea. I wish I would have found this website sooner. Do you have a format for take home folders or binders?

    Reply
    • Karen says

      June 13, 2011 at 7:11 pm

      Thanks, Alma! I’m not sure what you mean – these can be inserted in a binder.

      Reply
  18. Gerry Budny says

    September 3, 2011 at 8:17 pm

    This is my “go to” site for anything I’m looking for. Thanks for everything you put into it!

    Reply
    • Karen says

      September 10, 2011 at 2:44 pm

      thanks, Gerry!

      Reply
  19. Chris Yazzie says

    October 1, 2011 at 7:10 pm

    Thanks for sharing your substitute folder with us. I especially like that it was available for download in Word allowing me to customize it to my particular needs. I’ve seen other sub packets, but they were always given in PDF format, and unfortunately there were things that just didn’t apply to my teaching environment.

    So THANK YOU again for your very generous and flexible sharing!

    Reply
  20. Jessica says

    January 3, 2012 at 3:42 pm

    Thank you so much for posting this. It is a wonderful sub folder template. I shared it on my Facebook. Everyone seems to love it.

    Reply
  21. Skye says

    February 1, 2012 at 10:39 pm

    Thank-you for all you wonderful ideas. I’m a pre school teacher wanting to inspire others I work with, I shared your website with the girls I work with and our workplace is starting to really appreciate the early years as learning years so thank you again.

    Reply
    • Karen says

      February 9, 2012 at 7:01 pm

      Thanks, Skye! That’s great to hear!

      Reply
  22. Little Miss Glamour goes to Kindergarten says

    September 8, 2012 at 9:47 am

    So great!!! Thank you for providing us with an editable version. Wow! Yay!!

    Reply
  23. Iris S. says

    October 9, 2012 at 11:25 pm

    THANK YOU SO MUCH for sharing your sub folder with all of us!!

    Reply
  24. Mrs. Weitnauer says

    January 15, 2013 at 3:03 pm

    Thank you so much. I am a new Pre K teacher and this was a wonderful resource and a great help in organizing my procedures and ideas.

    Reply
  25. Mary says

    July 24, 2013 at 8:11 pm

    I like the folders I downloaded the PDF file and went into my MS Word for editing preferences. I am still working on them. This makes a great help for my impending helper to be. I am a licensed Day Care Provider so I could use all the help I can get to make my daycare run smoothly.

    Reply
  26. TK says

    September 6, 2013 at 4:47 am

    Thank you so much for sharing this substitute folder. It was extremely helpful! I was able to download and edit it without any problems.

    Reply
  27. Nicole says

    August 14, 2014 at 2:07 pm

    Awesome substitute folder! I love visiting your website. I always find something new.

    Reply
  28. Priscilla says

    August 21, 2014 at 4:47 pm

    This is just what I needed! Thank you sooo much. As a new teacher this is very helpful!

    Reply
  29. Samantha says

    September 14, 2014 at 7:36 pm

    Thank you SOOOOOOOOOOOOOOOOOOO much for sharing this!! As a first year teacher this helped me prepare more than any other resource has, even ones I have paid for! Your ideas are incredible. Thank you again!!

    Reply
  30. Dianne says

    May 10, 2015 at 6:18 pm

    Thank you thank you thank you!!!!!!! I am so excited I found your site. I can’t wait to use many of your ideas in my classroom next year to help me become a better and more organized teacher!!

    Reply
  31. K Dawson says

    June 13, 2015 at 3:39 pm

    I absolutely LOVE and APPRECIATE the prekinders.com website!! Your resources are awesome and easy to use. May you be blessed abundantly for blessing us all.

    Reply
  32. Erica says

    September 23, 2015 at 8:11 pm

    Thank you so much for this amazing resource!

    Reply
  33. Felecia Towler says

    September 1, 2016 at 11:31 pm

    This there anyway the PDF file be editable. I really love the sub folder and you really like to type in the information that is needed.

    Reply
    • Karen Cox says

      September 2, 2016 at 1:37 pm

      Hi Felecia,

      There’s a Word file you can type in.

      Reply
  34. Michelle Holt says

    October 14, 2016 at 9:29 pm

    Karen,
    I have to thank you! I am a first year teacher and as much as I would love to spend money on all of the beautiful, creative ideas that are out there, I cannot. I have used quite a few of your ideas already and I love reading your blog!

    Thank you so much!! You’ve made my first 2 months much smoother. 🙂

    Reply

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Glad you're here! You'll find hands-on learning activities, themes, and printables for Pre-K, Preschool, and Kindergarten kids. I'm Karen Cox, a Pre-K teacher in Georgia. I have taught 4-5 year olds for 20+ years! Read More…

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Welcome!
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Welcome!
Would you like to join my FREE weekly update newsletter? Join 85,000+ subscribers!
We collect, use, and process your data according to our Privacy Policy.
Don't worry - we never sell or share email addresses!