Sub Folder

Substitute Folder

I recently went to a teacher’s conference, and had to dust off the substitute teacher folder since I’m almost never absent. (My assistant went to the conference with me. Those poor subs!) Anyway, I thought it would be a good idea to share my sub folder with other teachers. You can use the pages you want and leave out the ones you don’t want. Also, if you want to print extra pages of the “Note from the Sub”, just go to that page, and select “current page” when printing.

Some suggestions:

  • It’s important to give them enough information, but not overwhelm them with too much information.
  • Always keep your sub folder (and lesson plans) in a prominent location that is easy for a new person coming in to spot. I keep mine in a magnetic paper holder that is attached to my white board.
  • Use a durable folder with prongs and pockets. (I love those clear plastic folders with the snap prongs from Staples.) Place several copies of the “Note from the Sub” in one of the pockets.
  • Use the pages labeled: Circle Time Seating Chart, Nap Pad Map, Classroom Map to draw in those charts and maps. Glue your schedule onto the Schedule page, or replace that page with your schedule.
  • Check your Sub Folder at the beginning of each month or each semester to make sure it’s up-to-date.

Download: Sub Folder (PDF)

Download: Sub Folder (WORD DOC) (Word Doc added 8/22/2010)
Use this version if you wish to type your sub folder and make changes. You will need to download and install the font “Love Ya Like a Sister“, or change the font to something else.


  1. Laura Coval says

    I’m so glad I found this wonderful website. I am a beginning teacher who loves this idea. This is a wonderful substitute folder. I have been a subsitute for a while and havenot seen this before.

  2. Kathy says

    This is a fabulous website! I have been a preschool teacher for 17 years, and this is the best website I have ever come across!

  3. Joycelyn says

    We appreciate the sub-folder so much .Sometimes you don’t plan
    on being out and with additional worksheets to add to the folder I know they will be on task.Thanks

  4. MARY V. ESPINOZA says

    Thanks for all your help. I have been a kindergarten teacher for 8 years. Your ideas are very helpful and very professional looking. Keep up the great job you are doing!! You are truly appreciated.
    Mary V. Espinoza

  5. Heather says

    This is such a fantastic website, thank you for all of the great ideas that I can use in the preschool I work at.

  6. Nina says

    Your web site is wonderful! The substitute folder, Pre-K summer packet and awards were just what I was looking for. Thank you so very much.

  7. Brenda says

    I am a Pre-K/K Montessori Teacher. I love your website! Thank you for sharing your creativity, hard word and ideas! Most of your lessons pictured in Literacy, Math and Fine Motor are used in our classrooms or can be incorporated into a Montessori lesson. Keep up the great work. You are a blessing!

  8. Alma says

    This is a wonderful idea. I wish I would have found this website sooner. Do you have a format for take home folders or binders?

  9. Chris Yazzie says

    Thanks for sharing your substitute folder with us. I especially like that it was available for download in Word allowing me to customize it to my particular needs. I’ve seen other sub packets, but they were always given in PDF format, and unfortunately there were things that just didn’t apply to my teaching environment.

    So THANK YOU again for your very generous and flexible sharing!

  10. Jessica says

    Thank you so much for posting this. It is a wonderful sub folder template. I shared it on my Facebook. Everyone seems to love it.

  11. Skye says

    Thank-you for all you wonderful ideas. I’m a pre school teacher wanting to inspire others I work with, I shared your website with the girls I work with and our workplace is starting to really appreciate the early years as learning years so thank you again.

  12. Mrs. Weitnauer says

    Thank you so much. I am a new Pre K teacher and this was a wonderful resource and a great help in organizing my procedures and ideas.

  13. Mary says

    I like the folders I downloaded the PDF file and went into my MS Word for editing preferences. I am still working on them. This makes a great help for my impending helper to be. I am a licensed Day Care Provider so I could use all the help I can get to make my daycare run smoothly.

  14. TK says

    Thank you so much for sharing this substitute folder. It was extremely helpful! I was able to download and edit it without any problems.

  15. Samantha says

    Thank you SOOOOOOOOOOOOOOOOOOO much for sharing this!! As a first year teacher this helped me prepare more than any other resource has, even ones I have paid for! Your ideas are incredible. Thank you again!!

  16. Dianne says

    Thank you thank you thank you!!!!!!! I am so excited I found your site. I can’t wait to use many of your ideas in my classroom next year to help me become a better and more organized teacher!!

  17. says

    I absolutely LOVE and APPRECIATE the website!! Your resources are awesome and easy to use. May you be blessed abundantly for blessing us all.

Leave a Reply

Your email address will not be published. Required fields are marked *